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Position Title: Bookkeeper/Administrative Assistant
Status: Non-Exempt
Reports to: President
Location: International Center, Davis, California
Position Summary
The Bookkeeper/Administrative Assistant provides support to the Program Services Team by processing accounting transactions as well as administrative tasks in order to ensure the effective delivery of technical and training services to Freedom from Hunger partners and the timely development of products, tools and systems to advance the organization’s mission.
Core Duties and Responsibilities
- Reconcile various general ledger accounts to supporting schedules.
- Maintain operational files by filing documents in disbursements, receipts and travel files.
- Accounts payables, including payments via wire transfers.
- Prepare annual information returns for 1099-INT, 1099-MISC and 1099-R transactions.
- Review periodic partner expenditure reports for completeness and accuracy.
- Prepare annual detail quarterly budget workbooks.
- Manage logistics and preparation of materials for trainings, conferences and events in-house, domestically, and internationally.
- Provide administrative and clerical support to Program Services Team.
- Prepare meeting agendas, document and disseminate meeting notes for the Program Services Team and various sub teams.
- Support fieldwork preparation of Technical Advisors, as requested.
- Assist in correspondence with client/partner organizations and programs.
- Manage general communications and requests for information from outside sources.
- Coordinate and support information collection, uploading, retrieval and dissemination internally and externally to overseas staff.
- Provide general backstopping to travelers (personal mail, faxes and phone calls).
- Coordinate and support in-house translation, copy-editing and interpretation, as requested.
- Participate in special projects as needed.
Knowledge, Skills, Abilities and Prior Experience
- Educational background in bookkeeping/accounting, i.e., standardized bookkeeping and accounting principles and practices or equivalent experience preferred.
- Undergraduate degree in appropriate discipline or equivalent experience, preferred.
- A working knowledge of account reconciliation is required, as well as an understanding of company policies and practices.
- Strong organizational skills and ability to be flexible, work independently, prioritize tasks and respond to changing deadlines with a positive attitude.
- Experience working efficiently with Microsoft Office products, such as Excel and Word.
- Detail oriented and excellent problem-solving skills, planning, and analytical skills.
- Ability to communicate effectively and tactfully with a variety of individuals within the organization and externally with partners both domestically and internationally.
- Excellent customer service skills and a demonstrated ability to establish and maintain good working relationships with internal and external customers.
- Exercise integrity and discretion in all matters and protect confidential information as established by regulatory law and internal policies and procedures.
- Demonstrated skills to produce correspondence, reports, forms, and statistical data.
- Ability to compile, organize and present information in a professional manner.
- May be requested to travel domestically.
- Excellent verbal and written communications.
- Accuracy and attention to detail are essential.
- Fluency in French desired.
General Job Competencies
- Positive “can do” attitude.
- Passionate about the mission of Freedom from Hunger.
- Smart about pursuing and achieving cost-effective, efficient work.
- Collaborative in finding solutions, achieving quality work, and delivering outcomes and materials on time.
- Integrity in dealing with colleagues, executing work in support of the mission, protecting confidential information and discretion in all matters.
- Sensitive and respectful of internal clients’ concerns and needs.
- Effective organization and multi-tasking abilities.
- Attentive to detail, producing consistent, high-quality, reliable work.
- Capable of operating in a fast-paced, deadline-driven environment.
- Strong written and oral communications skills.
If you enjoy a challenge, are interested in making a difference in the lives of others, and meet the desired qualifications, please send your résumé and cover letter to: Freedom from Hunger, Human Resources, 1644 Da Vinci Court, Davis, CA 95618 or e-mail your résumé and cover letter to jobs@freedomfromhunger.org.
Freedom from Hunger is an Equal Opportunity Employer. www.freedomfromhunger.org
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